FUNDRAISING RULES/GUIDELINES #1 BEFORE YOU START A FUNDRAISER
Read over FUNDRAISING GUIDELINES BEFORE completingFUNDRAISING APPLICATION (LINKS DOWN BELOW)
You must have two CR Booster members listed on application. This could be the coach and a parent OR two parents. CR Boosters is a parent organization. Fundraisers without designated parents are deemed ASB fundraisers. EVERYONE coordinating Boosters activities/events/fundraiser and handling funds, MUST BE BOOSTER MEMBERS for our insurance to be valid. MEMBERSHIP FORM and easy join options here: crboosters.weebly.com
*** All advertising must say "Sponsored by Boosters". ***
Full disclosure to participants of how funds will be spent! If you haven’t told your group about something you will be spending the funds on, you can’t spend them. Be specific! Coaching clinics, coaching apparel, coaching food, team apparel, team food, equipment, subscriptions, celebration parties, awards, gifts, travel, etc.
Contact Treasurer to utilize CR Boosters online payment platform accounts. Givebutter (purchaser pays fee), Cheddar Up (purchaser pays fee), Square (club/team pay fee), Stripe (club/team pay fee), and 32auctions.com (club/team pay fee). PLEASE do not set up your own accounts.
#2 CLOSING THE FUNDRAISER
Use the CR Boosters DEPOSIT FORM to organize your funds to deposit, just like you would personal funds. All checks should be made out to CR Boosters.
*** ONE deposit per fundraiser. ***
Make sure two CR Booster members have signed off on the deposit form indicating they both counted the funds. KEEP A COPY! CLUBS/TEAMS need to keep TRACK of their deposits/expenses in between Treasurer reports. No reports DEC/JULY/AUG.
Deposit your funds (with deposit form) in the drop box located in the school mailroom Boosters cupboard.
#3 SPENDING YOUR FUNDS
Plan ahead. We currently make deposits on THURSDAYS and all disbursement requests received by Thursday morning are typically paid within 7-10 business days.
Use the CR Boosters DISBURSEMENT REQUEST for any payment requests. NOTE: Our insurance does not cover TRAVEL (Hotel/Air/Vehicles/Bus). Per WSBCA (Washington State Booster Club Association) and our AIM Insurance we can only REIMBURSE for travel. Club/Team designated funds can be granted to ASB for direct travel use by school.
Unless we have an invoice with Disbursement Request to pay vendor from designated funds, members will need to pay directly and seek reimbursement by submitting Disbursement Request with ORIGINAL receipts showing paid. NOTE: Turn in receipts ASAP, grouped by event/activity/service. IRS requires that you seek reimbursement within 60 days of making a purchase.
Be diligent about accountability. Make sure you are spending your funds as they have been designated. If you are a VSD employee, be aware that spending funds that benefit you personally could be deemed illegal.